Method for updating real estate deeds electronically via Najiz

With the accelerating pace of digital transformation in Saudi Arabia, judicial services have become easier and more effective, most notably the service for updating real estate deeds electronically via the "Najiz" platform, provided by the Ministry of Justice to save beneficiaries time and effort.

In this guide, we will explain in detail the steps to update deeds through Najiz, starting from submitting the application until receiving the updated deed, while clarifying the basic requirements, methods for tracking the transaction, and the most important advantages provided by the service. We will also touch upon explaining the connection of undivided-share deeds (Al-Sukuk Al-Musha'a) to the update process and the role of the electronic deed in facilitating sales and investment processes in Saudi commercial real estate.

Concept of the Real Estate Deed Update Service

The real estate deed update service is one of the digital initiatives provided by the Saudi Ministry of Justice within its efforts for digital transformation and the development of judicial services. This service enables beneficiaries to update the data of paper or old real estate deeds and convert them into certified digital deeds, which are stored securely in the Ministry's electronic system through the "Najiz" platform, ensuring easy access and speedy completion of real estate transactions.

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Method for Updating Real Estate Deeds Electronically via the Najiz Platform

To benefit from the electronic real estate deed update service, the Saudi Ministry of Justice has provided this service via the Najiz portal to simplify procedures and speed up transaction completion, without the need for an in-person visit to the notary public offices (Katabat Al Adl). The update process can be completed through the following steps:

1. Access the Najiz portal through the official link.
2. Select Electronic Services, then navigate to the Real Estate section.
3. Choose the "Deed Update" service from the list of available services.
4. Log in using Unified National Access (Absher account).
5. Fill in the required data, which includes information from the old deed, property data, and its location.
6. Attach the necessary documents and any required supporting documents.
7. Submit the application and track it through the electronic account until the update is complete.

Features of the Electronic Deed Update Service

• Ease of using the platform and submission steps.
• Speed in completing requests compared to traditional methods.
• Providing an updated and certified digital copy of the real estate deed.
• Enhancing the deed's reliability when conducting any future transaction like sale or mortgage.

Documents Required for Updating Real Estate Deeds

When applying to update an old real estate deed via the Najiz electronic portal, it is advisable to prepare the following documents to ensure speedy acceptance and processing of the request:

• A clear copy of the old real estate deed (front and back).
• A copy of the national ID of the owner or legal representative.
• A valid legal power of attorney if the application is submitted by an agent.
• An inheritance certificate (Sukk Hasar Al Irth) if the property is inherited.
• Any additional supporting documents such as a building permit, approved site plan (krooki), or aerial photos, in case of deficiency or conflict in the data of the old deed.

The Importance of Converting Real Estate Deeds to Digital Format via the Najiz Platform

Updating real estate deeds electronically is an important step to ensure data accuracy and protect documents from loss or tampering, in addition to facilitating documentation processes and completing real estate transactions in a secure and reliable manner.

With the adoption of the method to update deeds via the Najiz platform, most owners no longer need to visit the notary public offices in person, which in turn saves time and effort for citizens and residents.

The importance of this service is particularly highlighted for owners of properties that still have traditional deeds, as updating the deed is required before executing any future procedure related to the property, such as sale, mortgage, or transfer of ownership.

Conditions for Updating a Deed via the Najiz Platform

To be able to update a real estate deed electronically through Najiz, the following conditions must be met:

• The deed must be issued by one of the notary public offices in the Kingdom.
• The deed must not have been previously updated.
• The owner's data must match the Unified National Access data.
• The property must be free from any existing stop order or judicial dispute.

Updating Undivided-Share Deeds (Al-Sukuk Al-Musha'a) via the Najiz Platform

Owners of undivided-share deeds can submit a request to update their deed electronically via the Najiz platform, provided they adhere to the following:

• The share of each owner in the deed must be clear.
• Obtaining the consent of all partners for the update process.
• Attaching the data of all partners completely.

In case of an existing dispute or legal disagreement between partners, update procedures may be temporarily suspended; therefore, it is preferable to settle any existing issues before starting the application.

How to Track a Deed Update Request via the Najiz Platform

After sending the deed update request electronically through the "Najiz" portal, the beneficiary can easily know the status of their request by following these steps:

1. Access the Najiz electronic portal.
2. Log in via Unified National Access.
3. From the main menu, select "Real Estate Requests".
4. Go to "My Requests" and then select the deed update request.
5. Review the current request status, such as: Under Processing, Approved, or Rejected (with the reason clarified).

In case of an unjustified delay or need for assistance, you can contact the technical support for the Najiz platform or review the nearest Ministry of Justice branch. The platform also provides automatic notifications on mobile and email to inform the beneficiary of any updates regarding the request.

Is Updating the Real Estate Deed a Condition for Sale or Mortgage?

Yes, updating the real estate deed is a fundamental condition for completing sales, mortgage, or even ownership transfer processes. Government agencies no longer rely on traditional paper deeds in their digital transactions, which makes updating the deed electronically a mandatory requirement for most real estate procedures, especially in major cities.